Get Equipment Rental Insurance to Protect Against Damage and Theft

Cover your day-to-day rental operations with equipment rental insurance

Equipment rental insurance is a type of insurance that provides coverage for rented or leased equipment. It’s designed to protect the equipment renter (the individual or business renting the equipment) and the equipment owner (the company or individual renting out the equipment) from financial losses in case of damage, theft, or other covered perils.

Common Risks in the Rental Equipment Industry

There are many risks unique to the equipment rental industry to account for when finding insurance coverage for your business. For example, if a customer injures someone or damages property while renting a piece of equipment from your business, you could be liable for renting it out to an unskilled individual.

Similarly, a customer could lend your equipment to someone else before giving it back to you, in which case you could still be responsible for injuries or damage caused by your equipment. And what if a customer fails to return rented video recording equipment? These are common risks most rental companies face.

What Does Equipment Rental Insurance Cover?

Here’s what equipment rental insurance typically covers:

Damage or Loss

Equipment rental insurance typically covers the cost of repairing or replacing rented equipment if it is damaged, lost, or stolen during the rental period. This coverage helps protect the renter from having to pay out of pocket for costly repairs or replacements.

Liability Protection

Equipment rental insurance may also include liability coverage, which protects the renter from financial responsibility if the rented equipment causes injury to a third party or damage to their property. For example, if a rented piece of machinery malfunctions and injures someone or damages their property, the insurance can help cover the costs of medical bills or property repairs, as well as legal expenses if the injured party files a lawsuit.

Loss of Use

Some equipment rental insurance policies include coverage for loss of use, which reimburses the renter for any income lost due to the inability to use the rented equipment as a result of covered damage or loss.

Additional Expenses

Equipment rental insurance may also cover additional expenses incurred by the renter as a result of covered damage or loss, such as transportation costs to return the damaged equipment or rental fees for temporary replacement equipment.

Optional Coverages

Depending on the insurance provider and the specific needs of the renter, additional optional coverages may be available, such as coverage for rented accessories or attachments, coverage for equipment rented for special events or projects, or coverage for equipment rented for longer-term leases.

Understanding Construction Equipment Rental Insurance

Equipment rental and construction equipment rental insurance are similar in many ways but have some key differences due to the specific nature of construction equipment and the risks associated with the construction industry. Construction equipment rental insurance plans are specifically tailored to cover construction equipment, which includes heavy machinery, excavators, bulldozers, cranes, scaffolding, and other specialized tools and equipment used in the construction industry.

Who Needs Rental Equipment Insurance Coverage?

Rental equipment insurance can be beneficial for various individuals and businesses involved in renting or leasing equipment. Here are some examples of who may need rental equipment insurance:

Equipment Renters

• Event Planners: Event planners who rent audiovisual equipment, tents, tables, chairs, and other items for events may need rental equipment insurance to protect against damage or liability during events.
• Contractors: Contractors who rent construction equipment, such as excavators, bulldozers, scaffolding, and power tools, may need rental equipment insurance to cover equipment damage, theft, or liability on construction sites.
• Production Companies: Production companies that rent film or photography equipment, lighting, props, and sets may need rental equipment insurance to protect against damage, loss, or liability during productions.

Equipment Owners

• Equipment Rental Businesses: Businesses that rent out equipment to customers may need rental equipment insurance to protect their rental inventory from damage, theft, or liability while in use by customers.
• Construction Equipment Suppliers: Companies that supply construction equipment to contractors and construction companies may need rental equipment insurance to protect their equipment from damage or liability while on construction sites.
• Event Rental Companies: Companies that provide rental equipment for events, such as tents, tables, chairs, and decorations, may need rental equipment insurance to protect their inventory from damage, loss, or liability during events.

Individuals and Organizations Renting Equipment for Special Projects

• Homeowners: Homeowners who rent equipment for DIY projects, such as lawnmowers, power washers, and hand tools may need rental equipment insurance to cover damage, theft, or liability while using the rented equipment.
• Nonprofit Organizations: Nonprofit organizations that rent equipment for community events, fundraisers, or service projects may need rental equipment insurance to protect against damage, loss, or liability during activities.

Others

• Exhibitors: Companies or individuals participating in trade shows, exhibitions, or conventions may need rental equipment insurance to cover rented booths, displays, signage, and promotional materials.
• Travelers: Travelers who rent recreational equipment, such as bicycles, kayaks, or ski gear, may need rental equipment insurance to cover damage, loss, or liability during recreational activities.

Ultimately, anyone renting or leasing equipment should carefully consider their insurance needs and consult with an insurance professional to determine the appropriate coverage options for their specific situation.

How Does Rental Equipment Insurance Work?

Rental equipment insurance works by providing coverage for rented or leased equipment against various risks such as damage, theft, or liability. Here’s how it typically works:

Policy Selection

The individual or business renting the equipment selects a rental equipment insurance policy that meets their needs. The policy may be obtained directly from an insurance provider or through the rental company as part of the rental agreement.

Policy Terms and Conditions

The policyholder reviews the terms and conditions of the insurance policy to understand what is covered, coverage limits, deductibles, exclusions, and any additional optional coverages available.

Payment of Premiums

The policyholder pays the insurance premiums, which are typically based on factors such as the value of the rented equipment, the duration of the rental period, the type of equipment, the coverage limits selected, and the insurance provider.

Coverage Period

The rental equipment insurance policy provides coverage for the duration of the rental period specified in the rental agreement. Coverage may be on a short-term basis for one-time rentals or on a long-term basis for ongoing leases.

Filing a Claim

If an incident occurs that results in damage to the rented equipment or liability claims, the policyholder contacts the insurance provider to file a claim. The insurance provider may require documentation of the incident, such as photos, receipts, rental agreements, and witness statements.

Claim Assessment

The insurance provider investigates the claim to determine the cause and extent of the damage or liability. This may involve conducting inspections, obtaining estimates for repairs or replacements, and reviewing any relevant documentation.

Claim Settlement

Once the claim is approved, the insurance provider settles the claim by reimbursing the policyholder for covered losses, up to the policy’s coverage limits, minus any applicable deductibles.

Resolution

Depending on the nature of the incident, the rental equipment may be repaired, replaced, or compensated for its loss or damage. Liability claims may be settled through payment of damages or legal defense costs.

Continued Coverage

If the rental equipment is still needed after a covered incident, the policyholder may continue to rent the equipment and maintain coverage under the rental equipment insurance policy for the remaining rental period.

Additional Coverages for Equipment Rental Businesses

While precise coverage options are needed for the specific equipment you rent out, there are some coverages your business will need regardless.

Commercial Property Insurance Policy

This covers everything from buildings your business occupies such as offices and warehouses, to contents and rental items.

Business Property Coverage

This is essential for protecting the business’s physical assets and financial stability in the event of unexpected property damage, loss, or liability. It can include coverage provided under commercial property insurance policies.

General Liability Insurance

This provides coverage in the event you or your employees cause injury or property damage. General liability insurance allows businesses to focus on their operations without worrying about potential lawsuits or claims.

Inland Marine Insurance

This extends coverage to your equipment while it is on and off your property

Commercial Umbrella Liability Insurance

For rental equipment businesses, commercial umbrella liability insurance offers extra protection against costly lawsuits and claims that exceed the limits of their primary liability policies.

Excess Liability Insurance

In the event of a covered claim where the damages exceed the limits of the primary liability policies, excess liability insurance steps in to provide additional coverage, up to the specified limit of the excess policy.

Workers’ Compensation Insurance Policy

This can help cover medical expenses and lost wages for employees with work-related injuries or illnesses. For equipment rental businesses, workers’ compensation insurance is essential to protect employees and comply with legal requirements.

Things to Consider When Purchasing Rental Equipment Coverage

When purchasing rental equipment coverage, whether through insurance or another means, there are several important factors to consider to ensure that you have adequate protection for your business. Here are some key things to keep in mind:

Type of Coverage Needed: Determine the specific types of coverage you need based on the nature of your rental equipment business. This may include coverage for equipment damage, theft, liability, business interruption, and other risks.

Value of Equipment: Assess the total value of your rental equipment inventory to determine the appropriate coverage limits. Make sure your coverage limits are sufficient to replace or repair damaged or stolen equipment without causing financial strain on your business.

Rental Agreement Requirements: Review your rental agreements with customers to understand any insurance requirements or limitations. Some rental agreements may require you to carry specific types or levels of insurance coverage, such as liability insurance or equipment damage coverage.

Coverage Exclusions and Limitations: Pay attention to any exclusions or limitations in the insurance policy that may affect your coverage. Make sure you understand what is covered and what is not covered under the policy, including any restrictions on the types of equipment or usage scenarios covered.

Deductibles and Co-Payments: Consider the deductibles and co-payments associated with the insurance policy. Choose deductibles that you can comfortably afford to pay out of pocket in the event of a claim, and evaluate how co-payments may affect your overall insurance costs.

Claims Process and Customer Service: Research the insurance company’s reputation for claims processing and customer service. Choose an insurer with a track record of providing prompt and reliable claims assistance to ensure a smooth claims experience if the need arises.

How Much Does Equipment Rental Business Insurance Cost?

The actual cost for your equipment rental business may be higher or lower depending on your specific circumstances. Equipment rental insurance cost can vary significantly depending on various factors, including the size and scope of your business, the types of equipment you rent, the value of your equipment inventory, your location, your claims history, and the specific insurance coverages you choose.